Part-time Project Manager
The Alexander Valley Film Society seeks a part-time Project Manager (up to 20 hours a week) to help move our organization to the next level. This position will report to and work closely with the Executive Director (ED) to ensure that the organization has the resources needed to produce our community-enriching events, provide tech support to handle critical data used by the Board and ED as part of their decision-making process, and to assist the ED in connecting our donors to the inspiring work we do on behalf of local students.
Our mission: Through the transformative power of film, we bring global perspectives into our community, build partnerships to broaden our impact, and educate, empower and engage students of all ages.
Our work: We produce year-round educational programming, multiple film series, and the annual Alexander Valley Film Festival.
Manage the donor database, which includes processing incoming gifts, donor acknowledgments, and reporting regularly to the Executive Director and Board of Directors
Manage the administration of the educational program, which includes but is not limited to developing and maintaining vendor relationships, coordinating programs with partners, survey delivery/reporting, and facilitating equipment/tech/media use for teachers and partners
Support various committees (Development, Winery Engagement, and Event Planning) as needed, which report to the Board of Directors
Maximize sponsor partnerships during the film festival, ensuring sponsors are visible and engaged
Build and maintain relationships with key donors and sponsors in the community
Assist in all other areas of development administration and fundraising events, including but not limited to donor recognition events and stewardship activities for current and potential donors
Assist Executive Director in all screening events and special projects
Coordinate all volunteers
Academic Requirements: At minimum, MUST have a bachelor’s degree. Four (4)+ years relevant development/office experience preferred.
Office: At minimum, MUST have mastery of MS Office (including mail merge) and G+ suite tools. Experience with a donor database is preferred, but not required. Previous experience with volunteer coordination, event management, and/or project management will tip the scales in candidate’s favor. Bilingual in English/Spanish and/or experience with social media, are also pluses.
Professional: At minimum, MUST have a valid driver’s license, consistent access to a vehicle, the ability to work evenings and weekends as needed for events, and the ability to lift 30lbs or more. Knowledge of and/or experience in film and media arts a plus.
Must be a self-starter with strong organizational, communication, and customer service skills; have the ability to work effectively with other staff members, Board members, high-level volunteers, and patrons; have the ability to interact with and relate well to others, and possess the ability to work independently; provide friendly, donor-centered customer service; and represent the organization and our mission in a professional and positive manner. Our new Project Manager must have a keen eye for detail and a collaborative spirit. Must be flexible; have a positive, can-do attitude; and have a passion for supporting the arts in communities and schools.
Benefits include remote working experience, paid time off, sick pay, and flexible hours. Compensation is competitive and commensurate with experience.
If interested, please send a cover letter and resume to the hiring committee at HR[at]avfilmsociety.org by February 9.